Borough Minutes

Mount Gretna Borough

Meeting Minutes

October 8, 2018

Virginia Minnich, President, called the meeting of the Mount Gretna Borough Council to order at 7:00 PM. The meeting was held in the Boardroom, rear of the Post Office building, Mount Gretna, Pennsylvania.

Council Members and Staff present:

Virginia Minnich, President                          William Kleinfelter, Vice-President

Michael Bell                                                            Allan Feldman

Lois Herr                                                                   Keith Kilgore, Solicitor

Joseph Shay, Mayor

William Care, Public Works Director/Code Enforcement Officer

Linda Bell, Secretary/Treasurer

 

Council Members Absent:  None

Also Present:

Ron Fouche, North Londonderry Township

Mike Kuhn, Lebanon School District

Eugene & Suzanne Brenneman, 316 Pennsylvania Avenue

Minutes, Financial Report and Invoices List:

Lois Herr made a motion to accept the September meeting minutes. William Kleinfelter seconded the motion. All were in favor.

Michael Bell made a motion to accept the September financial report and invoice listing as presented. Lois Herr seconded the motion. All were in favor.

POLICE REPORT:

The September police report and the Police Chiefs’ Association’s trick-or-treat night recommendation are attached and heretofore made part of the minutes.

Treat-Or-Treat Night: Michael Bell made a motion to approve October 31, 2018 as Trick-Or-Treat night. William Kleinfelter seconded the motion. All were in favor.

PUBLIC COMMENT:

Resolution regarding HR 291: Ron Fouche and Mike Kuhn urged Borough Council to adopt a resolution in support of the current EIT tax collection as defined by Act 32. Mr. Kuhn shared a brief history on the unfortunate situation of mismanagement and theft which had occurred in the Lebanon County EIT collection office. Following the long ordeal of sorting through this event, Lebanon County’s decided to employ Keystone Collections. Mr. Fouche and Mr. Kuhn stated that although Keystone Collections experienced some growing pains in the first year, the collection system is now working well and municipalities are receiving their tax revenues in a timely fashion. Keystone Collections has implemented some very sophisticated data processing systems to tabulate EIT monies which are very complicated tax revenues to collect and distribute. If the State’s department of revenue were to take over the collection process, they do not feel that the process would go smoothly.   The current system is working very well. Why change? (Support documents are on file in the Borough office.) Mr. Fouche has spoken with forty districts requesting support for Act 32.

Council members discussed the issue. Michael Bell stated that “we had a mess with EIT” prior to employing Keystone. Lois Herr stated that she would prefer not to rush into a decision. The matter was tabled until the November meeting.

VARIANCE REQUEST:

316 Pennsylvania Avenue:

A plot plan for 316 Pennsylvania Avenue was reviewed. The property owners plan to remove an old addition to the building and rebuild a new addition, extending slightly beyond the current footprint. The property owners, Eugene and Suzanne Brenneman, answered a few minor questions from Council members.

Lois Herr made a motion to allow the variance as presented. William Kleinfelter seconded the motion. All were in favor.

Lebanon Avenue:

Mr. Care briefly reviewed a plot plan for the construction of a new house on a currently vacant lot on Lebanon Avenue. The plans are incomplete and therefore, will need to be presented on a signed/sealed survey for the November meeting. The plan includes a lap pool. Solicitor Kilgore stated that a pool is required to have a fence and fences are not permitted per Borough ordinance therefore, an outdoor lap pool is not permitted.

COMMUNICATIONS:

Dauphin-Lebanon County Boroughs’ Assoc.        Dinner Meeting, October 23, 2018*

FEMA                                                                       Flood Plan

General Code                                                        Ordinance Book Supplement pages

Greater Lebanon Refuse Authority             Meeting minutes available on website – www.goglra.org

Lebanon Community Library                          Newsletter

PIRMA                                                                                  Call for Leadership

Borough Pension Plan                                                    MMO Worksheet for 2019

Elizabeth Hummer, 14 Muhlenberg Ave.               Street Sign removal Request**

*President Minnich and Allan Feldman plan to attend the Dauphin-Lebanon County Boroughs’ Association dinner meeting.

**Mr. Care will remove the street sign in front of Elizabeth Hummer’s home at 14 Muhlenberg Avenue subject to Chief Harris’ approval.

Parking Issues: Allan Feldman and William Kleinfelter both voiced concerns related to parking violations for which the police have not issued tickets. They reported seeing vehicles with outdated permits, parking in “no parking” areas, etc. Solicitor Kilgore recommend that a letter be prepared and sent to Cornwall Borough Police department concerning the enforcement of the parking ordinance.

COMMITTEE REPORTS

MAYOR:

Mayor Shay performed a wedding on September 20th and is scheduled to perform another on October 24th.

MOUNT GRETNA FIRE COMPANY:

Mayor Shay stated that September was a slow month after a very busy summer. The Fire Company report is attached and heretofore made part of the minutes.

SOLICITOR:

Snow Removal Contracts:  The new contracts are for a three year period. The labor rate was increased by 2% over the last contract with a clause to increase the labor in the following years according to COLA. The materials will be invoiced at cost.

Lois Herr made a motion to adopt the new three year snow removal contracts as presented. Allan Feldman seconded the motion. All were in favor.

Property Maintenance: Solicitor Kilgore reported that he is still working on a property maintenance ordinance.

Building Permits: An application for plan examination, building permit and certification document is required by Associated Building Inspections. Council agreed that Solicitor Kilgore and Mr. Care should handle the administrative paperwork. ABI also recommended that the International Property Maintenance Code be adopted.

ROADS AND STREETS:

Mr. Care gave the following report.

Leaf Collection: Leaves will be collected this fall starting on October 29th. This is one week later than usual. Letters will go out tomorrow.

Street Repairs: Additional street repairs will be made prior to the winter season.

Equipment: The new F-550 Ford truck has been delivered to Lancaster Truck Body and is being fitted with equipment.

Speed Control Signs: During the Mount Gretna Art Show, South Londonderry Township used an electronic speed control sign indicating “high pedestrian area”. Mr. Care acquired information on the signs. The base price is $3,500.00/sign. This information has been shared with a community event planners group. It is hoped that each organization and local business would contribute to the cost so that signs could be purchased prior to the 2019 summer season. The initial plan would be to place a sign at either end of town along route 117. The signs are mobile and could be repositioned as necessary.

CODE ENFORCEMENT: Mr. Care stated that a code enforcement officer from Associated Building Inspection must be sworn in prior to issuing a property maintenance violation to 102 Chicago Avenue. Mayor Shay will perform the swearing in.

LAISONS:

Pennsylvania Chautauqua: Allan Feldman reported that the Chautauqua board discussed the creation of parking on Soldiers’ Field.

Mount Gretna Authority:   Mr. Care reported that we had 30” of rain in the last quarter; more rain than we sometimes have in a year.

OLD BUSINESS

NONE

NEW BUSINESS

Recognition Dinner for Charles Allwein: Board members wish to express deep gratitude for the many years of service that Charles Allwein has given to the Mount Gretna community. Solicitor Kilgore has been in contract with Drew Allwein to determine when Borough Council and Authority board could plan a long overdue recognition gathering for Charles Allwein.

ADJOURNMENT

Michael Bell made a motion to adjourn the meeting. William Kleinfelter seconded the motion. All were favor.

8:40 PM

Respectfully Submitted,

Linda A. Bell

Secretary/Treasurer

Mount Gretna Borough Council