Borough Minutes

Mount Gretna Borough

Meeting Minutes

June 11, 2018

Virginia Minnich, President, called the meeting of the Mount Gretna Borough Council to order at 7:00 PM. The meeting was held in the Boardroom, rear of the Post Office building, Mount Gretna, Pennsylvania.

Council Members and Staff present:

Virginia Minnich, President                         William Kleinfelter, Vice-President

Michael Bell                                                           Allan Feldman (arrived at 7:25 PM)

Lois Herr

Joseph Shay, Mayor                                           Keith Kilgore, Solicitor

William Care, Public Works Director/Code Enforcement Officer

Linda Bell, Secretary/Treasurer

Council Members Absent:  None

Also Present:

Randy Maurer, Associated Building Inspections, LLC (for presentation only)

John Neely, Associated Building Inspections, LLC (for presentation only)

Julia Bucher, resident 415 Yale Avenue (for public comment only)

Minutes, Financial Report and Invoices List:

Lois Herr made a motion to accept the May meeting minutes. Michael Bell seconded the motion. All were in favor.

Michael Bell made a motion to accept the May financial report and invoice listing as presented. William Kleinfelter seconded the motion. All were in favor.

POLICE REPORT:

In the absence of a Cornwall Borough Police officer, President Minnich read the June police report. A copy of the report is attached and heretofore made part of the minutes.

PUBLIC COMMENT:

Julie Bucher expressed confusion as to the placement of the new parking permit stickers. Therefore, she did not place her permit sticker on her vehicle until she could acquire further information. (In the letter to residents, the word “rear” was omitted from the sentence instructing where the permit should be placed.)   Her vehicle was ticketed due to not having a permit.

Borough Council unanimously agreed to forgive the fine.

COMMUNICATIONS:

Greater Lebanon Refuse Authority         Meeting minutes available on website – www.goglra.org

Lebanon Community Library                                      Newsletter

Lebanon County Planning Department                  PA Chautauqua Land Subdivision Plan (documents for files)

Cicada Festival                                                        Request for sponsors for Fire Co*

Stanilla, Siegel & Maser, LLC                            2017 Financial Statement

*William Kleinfelter made a motion to donate $100.00 to the Cicada Festival in honor of the Fire Company. Lois Herr seconded the motion.   All were in favor.

Associated Building Inspections Presentation: Randy Maurer and John Neely gave a presentation outlining their company’s services for building code, property maintenance and rental property inspections. Construction/remodeling permits (building code) and inspection and rental property inspection costs would be the responsibility of the property owner, i.e. there would be no cost to the Borough. “Sidewalk” property maintenance inspections would be at the borough expense. Building Code inspections, Rental Property and Property Maintenance inspections are three separate items.

Council members stated their concerns that most remodeling and/or additions to homes currently under the UCC do not require a building permit and are therefore not inspected. The Uniform Building Code does not require building permits except for structural changes and upgrades to HVAC. Due to lack of inspections, numerous hazardous conditions may result. Examples sighted were faulty electric services which cause a fire with the potential of burning many homes such as the fire in the 1920s on Princeton Avenue.

Mr. Maurer explained the necessary steps for the Borough to implement a more strict building code. Solicitor Kilgore reminded Council that he was instructed earlier this year to prepare amendments to the building code ordinance which he is in the process of doing. The Borough has Ordinance #134 for Property Maintenance. Mr. Maurer also explained that transient rental residences (rented for 30 days or less) should be inspected for the safety of both the tenant and the Borough.

Council members posed numerous questions and discussed the issues at length.

Building Code Permits and Inspections: William Kleinfelter made a motion to appoint Associated Building Inspections, LLC to enforce the current building code. Michael Bell seconded the motion.   All were in favor.

Rental Property Inspections: Michael Bell made a motion to appoint Associated Building Inspections, LLC to conduct rental property inspections starting with the new permitting in January of 2019. William Kleinfelter seconded the motion. All were in favor.

Lois Herr requested more information on the Universal Building Code and International Building Code.

COMMITTEE REPORTS

MAYOR: Mayor Shay will be performing a wedding on Tuesday, June 19th.

MOUNT GRETNA FIRE COMPANY: Mayor Shay provided a copy of the Fire Company incident report May 2018. A copy of these reports is attached and heretofore made part of the minutes.

SOLICITOR: No Report

PUBLIC HEARING – Comcast Cable Franchise Renewal

No Comments

ROADS AND STREETS:

Mr. Care gave the following report.

Brown Avenue Project: No Report

Street Sweeping: Street sweeping has been completed.

Parking Permit Signs: New “parking by permit only” signs are in place. The “Permit Parking beyond This Point” signs will be installed soon.

Equipment: A notice to purchase was sent to Hondru Ford for the agreed purchase price of $54,995.00 with the stainless steel bed upgrade for $2,450.00. The trade-in value 2009 GMC             $20,000.00.

The 2009 GMC truck will be advertised for sale within the next month. Rick Martin, Representative of Hondru Municipal Sales, stated that if the Borough succeeds in selling the truck the cost would be adjusted accordingly.

Leaf & Brush Collection: Leaf and brush collections have been completed for the spring.

Large Item Collection: Large item collection is schedule for Monday, June 18, 2018.

Snow Removal Contracts: Mr. Care requested permission to negotiate multi-year snow removal contracts, hopefully, three year contracts. The Borough’s budgeted income for snow removal in 2018 is $11,700.00. To date, the income is $13.335.92; $1,635.92 over budgeted income.

Lois Herr made a motion to allow Mr. Care to proceed with negotiations for multi-year snow removal contracts. Michael Bell seconded the motion. All were in favor.

CODE ENFORCEMENT:

William Kleinfelter suggested that a letter be mailed to all residents reminding them of ordinances. Lois Herr suggested that last year’s letter could be updated and used for this mailing. Allan Feldman stated that residents must be reminded to call the police when there is a noise issue.

VARIANCE REQUEST: NONE

LAISONS:

Pennsylvania Chautauqua: Allan Feldman reported that most of the recent meeting was centered on discussion concerning “Saving Soldiers Field”.

Mount Gretna Authority:   No Report

OLD BUSINESS

NONE

NEW BUSINESS

NONE

ADJOURNMENT

Michael Bell made a motion to adjourn the meeting. William Kleinfelter seconded the motion. All were favor.

8:36 PM

 

Respectfully Submitted,

Linda A. Bell

Secretary/Treasurer

Mount Gretna Borough Council