Borough Minutes

Mount Gretna Borough

Minutes

December 12, 20 22

William Kleinfelter, President, called the meeting of the Mount Gretna Borough Council to order at 6:00 PM.  The meeting was held in the Mount Gretna Fire Hall.

Council Members and Staff present:

William Kleinfelter, President                                     Lois Herr, Vice-President

Robert Eynon via phone

Allan Feldman                                                                   Joseph Shay, Mayor                                                                       

Keith Kilgore, Solicitor

William Care, Public Works Director/Code Enforcement Officer

Council Members Absent:  

Michael Bell

Linda Bell, Secretary/Treasurer

Also, Present: 

Joshua Hains, 401 Lancaster Avenue

Julia Bucher, 415 Yale Avenue

Philip & Anna Marie Lapp, 308 Lafayette Avenue

POLICE REPORT:  Cornwall Borough Police Officer presented the November police report.  A copy of the report is attached and heretofore made part of the minutes.

Public Comment: 

Julia Bucher stated that there are few street lights on Yale Avenue in comparison to Brown Avenue.

Philip Lapp introduced himself as the new owner of 308 Lafayette Avenue, stating that they plan to make it their permanent home in the future.  In the interim, they may wish to rent the cottage but has bee informed that they may not be able to secure a short-term rental license due to its adjacency to another rental property.

Public Hearing:  Ordinance #228 concerning Short-Term Rentals

Philip Lapps expressed concern that his property is adjacent to another rental property.

Lois Herr suggested that they remain for the entire meeting in order to hear the discussion from the Council on Ordinance #228.

Public hearing closed.

Agenda:

Lois Herr made a motion to accept the agenda as printed.  Allan Feldman seconded the motion.  All members approved.

Minutes, Financial Report and Invoices List:

Lois Herr stated that at the November meeting, it was noted that the new owners of 216 Harvard did not receive their rental license.  The license was given to Penn Realty as the agent handling the rent of this property.

Allan Feldman made a motion to accept the November meeting minutes.  Lois Herr seconded the motion.  All were in favor.

Allan Feldman made a motion to accept the  financial report and invoice listing as presented.  Lois Herr seconded the motion.  All were in favor.

2023 Budget:  Lois Herr made a motion to adopt the 2023 budget as presented which includes no increase in real estates taxes.  Allan Feldman seconded the motion.  All were in favor.

COMMUNICATIONS:

Greater Lebanon Refuse Authority                 Meeting minutes available on website – www.goglra.org

COMMITTEE REPORTS

MAYOR:  No Report

MOUNT GRETNA FIRE COMPANY:   

Mayor Shay read the November Fire Company Report.  A copy of the report was emailed to Council members prior to the meeting. A copy is attached and heretofore made part of the minutes. 

SOLICITOR:   

Proposed Ordinance #228:  Lois Herr commented that section 13 D refers to heirs of a property as child/children.  If this statement must remain, it should be changed to state “relative” not child.  She also stated that the Borough should not be involved in who is or is not an heir to a property.  Allan Feldman concurred stating that property transfers should not be controlled by the Borough.  Council members discuss the issue.

Lois Herr made a motion to delete the adjacency clause in the ordinance.   Solicitor Kilgore stated that this requires a separate ordinance be drafted and approved.  Robert Eynon commented that the adjacency clause was made in response to petition signed by nearly 80 Borough property owners.  Council needs to thoughtfully address this issue.

The motion was entertained and deferred to future discussion. 

 Allan Feldman noted that as the Pennsylvania Chautauqua moves forward in revising policies the issues will be address, especially the limit of the number of Short-Term Rental licenses issued within the Chautauqua.

Lois Herr made a motion to change the word “child” to “relative” in the sections referring to inheritance of a rental property.  Allan Feldman seconded the motion.  All were in favor.

Allan Feldman made a motion, seconded by Robert Eynon, to adopt Ordinance #228 as amended.  All were in favor.

Resolutions:

Resolution 12-12-2022 (A) continuing the earned income tax and the real estate transfer tax for the fiscal year 2023 at one percent.  Lois Herr made a motion, seconded by Allan Feldman and unanimously carried to adopt Resolution 12-22-2022 (A).

Resolution 12-12-2022 (B) to appoint the certified public accounting firm of Stanilla, Siegel and Maser to make an independent examination of the accounting records of the Borough.   Allan Feldman made a motion, seconded by Lois Herr and unanimously carried to adopt Resolution 12-22-2022 (B).

Resolution 12-12-2022 (C) resolving that any or all of the liquid fuels funds of Mount Gretna Borough shall be used for the purposes of maintenance and/or repair of existing roads, streets, bridges, drainage structures.  Allan Feldman made a motion, seconded by Lois Herr and unanimously carried to adopt Resolution 12-22-2022 (C).

Resolution 12-12-2022 a joint contracting law enforcement from Cornwall Borough Police Department.  The contracted annual fee for 2023 is $43,082.00; for 2024 is $44,525.00 and for 2025 is $45,905.00.  Lois Herr made a motion, seconded by Allan Feldman and unanimously carried to adopt Resolution 12-22-2022.

ROADS AND STREETS:

Mr. Care gave the following report.

Leaf and Brush Collection:  Leaf and brush collection has been completed for the season.

The staff has reported that there are some residents who are mixing brush with leaves and even worse, plastic landscaping pots and other debris from yard work.  Not only is this harmful to the machine but we haul our leaves to a local farm.  The leaves are composted to apply to fields.  Plastics and brush missed with the leaves will cause the Borough to lose this dump site.

Equipment Purchase:    A new truck has been order.  The order had to be placed by November 18th in order to secure a delivery within eight to twelve weeks.   A 2023 Ford Super Duty F-350 was order, original quote was for $54,990.00, the price at the time of order was $52,615.00.

CODE ENFORCEMENT:  A letter has been sent to PennDot stating that the Borough is aware of the property owner of 428 Pennsylvania Avenue wish to seek permission to construct a driveway/parking area along route #117.

Lois Herr and Allan Feldman expressed displeasure with construction materials and portable toilets allowed in the roadway on Brown and Lebanon Avenues.

Mr. Care will again contact the owners of 203 Brown Avenue concerning construction materials on the street.   Mr. Care will also contact the owners of the properties under construction on Lebanon Avenue to move trailers and portable toilets off of the street.

VARIANCE REQUESTS:  NONE

LIAISONS:

Pennsylvania Chautauqua:  Allan Feldman reported that the Chautauqua board is scheduled for Wednesday, December 21, 2022.  Mr. Feldman also made note of the Foundation’s progress on Soldiers’ Field improvements.

Mount Gretna Authority:  Mr. Care provided the following information:

Campmeeting Tank Replacement Project:  The Authority is now suppling water to the Campmeeting during their water storage tank installation project.  The project is scheduled to be completed by the first week in May 2023.

The Authority has started the process of possibly upgrading the sludge dewatering process.   The Authority will be applying for a state grant.

OLD BUSINESS

NONE

NEW BUSINESS

NONE

ADJOURNMENT

President Kleinfelter adjourned the meeting.   

??? PM

Respectfully Submitted,

Linda A. Bell ,Secretary/Treasurer

Mount Gretna Borough Council

Secretary Bell was not in attendance at the meeting. Minutes were prepared per recording of the December 12th meeting supplied by Lois Herr and William Care’s notes.